REQUEST FOR QUOTATION (RFQ) For Renovation and Upgradation Works for "Development and Renovation of Smart School" 

1.Introduction

Appropriate Technology India (AT India), an Indian NGO registered under the Societies Act 1860 has been working in Uttarakhand since 1994 with dual objectives of biodiversity conservation and economic development. These objectives can be achieved only when the local communities secure economic and managerial control over their natural resources and have access to necessary information technical and financial. support. This incentive motivates them to work actively toward the long-term conservation of these resources This premise continues to inform AT India's strategy to assist village communities in Uttarakhand towards conserving their natural resources and biodiversity while developing economic opportunities through enterprise utilizing natural resources (natural resources-based products and NTFP) in an equitable. economically and environmentally sustainable manner. 

Appropriate Technology India (AT India) is seeking quotations from qualified suppliers/manufacturers for the supply, installation, and commissioning of an MRF (Material Recovery Facility) Waste Shredder Machine with Belt Conveyor System. This equipment will be used for processing municipal solid waste and recyclable materials to support our waste management operations.

2. Scope of Work

 The selected vendor will be responsible for the comprehensive renovation of the 4 targeted schools to meet modern educational standards. The expected scope includes, but is not limited to:

• Civil & Structural Renovation: Repairing existing structures, plastering, waterproofing, and ensuring building safety.
• Aesthetic Upgrades: Interior and exterior painting, including educational wall art and BaLA (Building as Learning Aid) concepts.
• Smart Classroom Setup: Electrical wiring, installation of digital learning screens/projectors, and adequate lighting to support digital integration.
• Eco-Friendly Infrastructure: Implementation of sustainable solutions.
• Library & Resource Rooms: Refurbishing designated spaces to serve as functional libraries for students and local youth.
• WASH Facilities: Upgrading and sanitizing drinking water stations and separate washrooms for boys and girls to ensure hygiene.

3. Eligibility Criteria

• Must be a registered firm/contractor with valid GST and PAN documentation.
• Proven experience in executing civil construction, school renovation, or government/NGO infrastructure projects.
• Capacity to operate and transport materials in the mountainous terrain of Sirmaur, Himachal Pradesh.
• Financial stability to pre-finance initial phases of the work (if applicable).

4. Documents to be Submitted

• Company profile / Registration certificate
• PAN and GST registration copies
• Product catalogues / technical brochures with specifications
• At least two reference letters from previous clients for similar equipment
• Compliance certificates (ISO/BIS/CE or equivalent, if applicable)
• Detailed technical specifications and drawings
• Quotation on official letterhead (signed and stamped)
• Warranty terms and after-sales service details

5. Submission Guidelines

Interested vendors must submit their proposals including:

• Company Profile: Detailing past experience and registration documents.
• Work Plan & Timeline: A proposed schedule for completing the renovation across all 4 schools.
• Financial Quotation (Annexure A): The attached Annexure must be completely filled, stamped, and submitted with the final proposal.
• ATI Vendor Onboarding Form: It is mandatory for all vendors to fill and submit the ATI Vendor Onboarding Form along with the proposal.

6. Delivery Location
Project Sirmaur, Himachal Pradesh (exact locations to be provided at the time of order placement).

7. Terms and Conditions

• Prices should be quoted inclusive of all taxes (GST), packaging, transportation, insurance, installation, and any other charges if applicable.
• Appropriate Technology India (AT India), reserves the right to accept or reject any quotation without assigning any reason.
• The lowest quote will not be the sole criterion for selection; technical compliance, quality, delivery timeline, and after-sales support will also be considered.
• Payment terms: 20% advance, 60% on delivery, 20% after successful commissioning.
• Delivery period:   within 30-50 days from order confirmation.
• Quotation validity: Minimum 180 days from submission date.

Submission Deadline

All proposals must be received by 11/5/2026 at the following:

Contact for Clarification:

Address: ADMIN OFFICE 179, Kalyan Kunj, Panditwadi, Dehradun-248007, Uttarakhand, India

Email: Admin@atindia.org

Phone Number: +917618314144